Slipstreamers’ Codes of Conduct

All Slipstreamers Members AND Parents are expected to abide by the followings Codes of Conduct:

Covid-19 Session Code of Conduct – Read Carefully

We expect ALL Members and Parents / Guardians to help the club get back on its feet. This means that we expect everyone to follow the rules and protocols we put in place, observe the guidance provided by Coaches to riders on the day, and take on board anything else we deem appropriate to run our sessions safely and responsibly.

Specifically:

  • Be on time. Once a session is underway, riders won’t be able to join. It’s essential you are not late.
  • Once riders are dropped off for registration, parents/ guardian must move away. Do not congregate in front of the clubhouse.
  • Do not go inside the clubhouse, unless to use the toilet.
  • Once coaching is in session, adults are expected to stay away from the usual congregation hotspots. Use the public park and enjoy the sunshine, away from the coaching areas. These will be off limits.
  • Do not interrupt coaching sessions or talk to the coaches while coaching is in session. Wait until the end of the session if you need to discuss anything.
  • Observe social distancing rules – this is 2m for our sessions, at all times. Kindly respect this.
  • Riders will be given guidance at registration on how their sessions will work, particularly with regards to distancing measures. Parents/ Guardians kindly ensure it is made clear to riders that this will be in place.
  • Riders who are deemed to not be cooperating with the rules will be subject to a yellow/ red carding system.
  • There will be zero tolerance for unsafe, disruptive and/ or bad behaviour.
 

Important: If it is deemed people are not following the rules, not cooperating with expectations, or our Members and/ or Volunteers are being put at risk, we will review these sessions. We ask you to carefully consider the above, and if you feel you and/ or your children are unable to cooperate, do not sign up for sessions.

 

Sign On & Session Registration

There will be NO on the day sign on until further notice. 

This means the following:

  • All members wishing to attend a session must book online, in advance.
  • A booking form will go live each week for the upcoming Saturday session. Watch out for this. A text and email will be sent with further details.
  • Bookings will close each Friday at 12pm. Once booking close, the window is closed.
  • Spaces will be limited according to the guidance provided regarding ratios.
  • Spaces will be allocated on a first-come-first-served basis. If tickets for your child’s group are sold out, we cannot add more spaces so please don’t ask. Try again the following week.
  • Bookings must be made against a rider’s current group, i.e. Bronze (Apron), Silver 1, Gold, etc. Note – we know which groups riders are in, so we’d appreciate you doing this diligently and not booking a rider in, for example, Silver 2 when they are in fact in Silver 1. If you are not sure which group your child is in, email the admin team.
  • You will need to book for the session the rider wishes to attend that Saturday, i.e. if a rider is in Circuit Silver 2 and MTB Gold, you can only book on one session, not both. Think before you book so as to not take a space away from another rider.

If you forget to book, this is unfortunate, but you will not be allowed to register on the day. There really are no exceptions to this.

It goes without saying – if your or your child are ill or displaying any symptoms during the week that will not be gone by the Saturday, we’d appreciate you keep them away from sessions and not booking them on.

 

What’s Not Happening

Until the guidance changes and the Club Volunteers are comfortable operating under the new systems in place, the following will not be taking place until further notice:

  • No early performance sessions. Coaching starts at 9.30am.
  • No end of session races. Session ends at 11.30am.
  • No group warm ups. Coaches will explain at registration how this will work.
  • No new rider inductions will be taking place until further notice.
  • No Academy rides will be taking place until further notice.
  • No presentations will be taking place. After coaching ends, everyone will need to leave the circuit.
  • No canteen. Ensure you bring ample snacks and drinks.

 

What’s Different

There will be a number of changes – ensure you as parents/ guardians and your children are clear on these, as follows:
  • On arrival at the circuit, the entrance to the clubhouse area will be taped off.
  • Riders will need to gather, safely distanced and 2m apart, on the grass in front of the clubhouse.
  • Parents/ Guardians are expected to drop off their children and move away. Do not congregate.
  • Do not arrive before 9am. Do not arrive after 9.30am. Be on time.
  • Coaches will be organising riders into groups at 9.30am sharp. Be on time.
  • Registration will be completed by the Coaches running the groups – this will be based on bookings made. Kindly ensure you have booked your child onto the correct group.
  • Riders who have not booked online will not be able to register on the day. No exceptions.
  • Coaches will explain the rules in detail to riders at registration. Be on time.
  • No numbers will be issued until further notice. Riders, especially younger ones, must be reminded to listen to their Coaches and stay in their groups at all times.
  • Social distancing rules of 2m will be observed at all times. This will apply to Members, Volunteers, Coaches, and Parents/ Guardians. We expect you all to abide by this.
  • There will be zero tolerance for unsafe, disruptive and/ or disrespectful behaviour. See note below for further details on this.
  • Any welfare issues should be reported to a Coach, Volunteer, or emailed to the CWO@ email address below.

Note: Parents are NOT permitted to park inside the gates. Use the street or the overflow parking lot. Only Volunteers may park inside. We’d appreciate your cooperation in this regard.

 

Clubhouse Access

There will not be any access to the clubhouse. This means:
  • No access to the kitchen under any circumstances. Come prepared.
  • No access to the changing rooms. Come dressed and ready to ride.
  • No storage of kit inside. Leave it at home, in the car at your own risk, or carry it.
  • No setting up and chilling inside. Just no.
  • No use of tables, chairs, or anything from inside the clubhouse.
Access will only be permitted in the following circumstances:
  • To use the toilets. Entry and exit will be controlled on the day with a one way system in and out. Parent helpers will be required on the day to manage this.
  • To use the first aid room – only by the Duty First Aiders. No access to anyone else.
 
Please don’t challenge the Volunteers regarding the above. There are no exceptions. If you book, you agree to abide by the rules.
 

Use of Club Equipment

To help manage the safety of our volunteers and our members, access to club equipment will be limited and carefully controlled.
  • Bikes will be available for use. If you are interested in using a club bike, let us know in advance on the booking form. When you collect your bike, ensure you keep your distance when approaching the mechanics hut and observing protocols put in place on the day.
  • Come fully kitted to the session. We cannot hand out helmets or even water bottles at this time without putting our volunteers and members at risk. If you forget to bring what you need, you will have to pop across to the shops to acquire these.
  • Tables and chairs from inside the clubhouse are off limits – do not use these. If you fancy sitting down, bring a picnic blanket or a deck chair. If it’s raining, bring an umbrella or wear a rainjacket.
Note: We will do our best to ensure bikes are clean and wiped down before and after use. There will be hand sanitisers in the clubhouse as well. However, we suggest you bring your own wipes as well, and carry a bottle of hand sanitiser with you at all times.
 
 
 

 

 

Please treat others as you expect to be treated.

As a Slipstreamer Member you agree to the following Code of Conduct and are expected to uphold it at all times while taking part in a club session, representing Slipstreamers at an event or while riding in Club Kit. Failure to follow the Rider’s Code of Conduct will result in the rider being subject to the Club’s Disciplinary Procedure.

Rider Safety

  • All riders must follow Coaches’ instructions at all times.
  • All riders MUST wear a helmet whenever on their bike.
  • All riders must stay with their training group unless authorised by a Coach or Club Official to leave the group.
  • All riders should wear suitable kit at all times – visit this page for guidance.
  • All riders should check with a Coach or Club Official when going to the apron at the start of the session or after a rest break.
  • All riders are expected to make sure their bike is safe to ride and in the correct gearing for their age group before the session. Visit this page for information on bike safety and this page for gear ratio information.

Note: Riders accept that bikes adjusted or repaired by Club Officials as requested by the owner are done so at the owner’s risk, and the Club cannot be held responsible for any loss or damage arising from this however caused.

 

Rider Conduct

  • All riders should treat their fellow club mates, Coaches and Club Officials with respect at all times. This includes respecting ability, gender and culture.
  • Bullying or taking advantage of another rider is not acceptable and will not be tolerated. This includes distracting or deliberately provoking another rider.
  • Swearing, inappropriate language or any other form of verbal abuse is not acceptable.
  • Smoking and alcohol are not allowed during sessions. The use of any illegal drug is completely unacceptable and prohibited.
  • While representing Hillingdon Slipstreamers at ANY cycling racing event and under British Cycling regulations, all riders are expected to respect the organiser rules and regulations and ensure they comply with the relevant current technical regulations for their discipline.
  • It is important to remember that if you are representing Hillingdon Slipstreamers at ANY cycling event, you are doing so as a Club Member and not as an individual, and as such will ensure your behaviour is responsible and courteous. Members should remember that the Club’s reputation depends on the way they behave.

Please treat others as you expect to be treated.

As the Parent/ Guardian of a Slipstreamer Member you agree to the following Code of Conduct and are expected to uphold it at all times. Failure to follow the Parent Code of Conduct will result in the rider being subject to the Club’s Disciplinary Procedure.

Rider Safety

Whichever venue your child is cycling at, it is vital we all play our part in keeping all riders as safe as possible in public places.

  • Parents/ Guardians are asked to be vigilant at all times and to remind their children to stay in their coaching groups during a session. If it is necessary to leave the group, the rider must let an appropriate Slipstreamers Official know.
  • Parents/ Guardians should inform the club CWO’s of any specific medical conditions or health requirements, or any updates to information already provided. If a Slipstreamer is signed off from cycling due to ill health or an accident, the CWO team should be informed asap.
  • Parents/ Guardians should inform Sign-On or a CWO if their child has to leave the session early or is being collected by somebody other than their Parent/ Guardian.
  • Parents/ Guardians must be able to respond to a phone-call and collect their child if necessary during a session.
  • Emergency contact numbers must be kept up to date and phones switched on during the session.
  • Parents/ Guardians are expected to use the footpaths when walking to and from the apron.
  • Parents/ Guardians are expected to ensure their child’s bike is safe to ride and in the correct gearing for their age group before the session. Visit this page for information on bike safety and this page for gear ratio information.

Note: Riders and Parents/ Guardians accept that bikes adjusted or repaired by Club Officials as requested by the owner are done so at the owner’s risk, and the Club cannot be held responsible for any loss or damage arising from this however caused..

 

Parent/ Guardian Conduct

  • Parents/ Guardians are expected to set an example of good conduct and sporting behaviour while their child is taking part in a session or representing the club.
  • Parents/ Guardians should support their child’s involvement and enjoyment of the sport and help them to appreciate performance as well as results.
  • Swearing, inappropriate language or any other form of verbal abuse is not acceptable and will not be tolerated.
  • Smoking and alcohol are not allowed during sessions. The use of any illegal drug is completely unacceptable and prohibited.
  • Club Officials and Coaches should be treated with respect at all times. Parents/ Guardians must not interfere in coaching sessions and any questions or concerns should be taken up with a CWO or with the Senior Coach, AFTER the session.
  • While representing Hillingdon Slipstreamers at ANY cycle race and under British Cycling regulations, Parents/ Guardians are expected to support their child in respecting the organiser rules and regulations, and ensure they comply with the relevant current technical regulations for their discipline.
  • It is important to remember that if your child/ children are representing Hillingdon Slipstreamers at ANY cycling event, they are doing so a Club Member and not as an individual, and as such we expect Parents/ Guardians to ensure their and your behaviour does not bring the Club’s reputation into disrepute.